School management software
Run your school for six months free.
Yes, free. Every module. All three portals. Hyvo CRM included.
Admissions, attendance, fees, exams, transport, hostel, library and payroll — one system, one login, one source of truth. No demo account, no cut-down trial: the whole system, running your actual school. Cancel any time, no questions asked.
For schools replacing paper registers and scattered spreadsheets.
- modules
- 30+modules
- portals — office, teachers, parents
- 3portals — office, teachers, parents
- built-in roles, 50 permissions
- 8built-in roles, 50 permissions
- Hyvo AI CRM included
- FreeHyvo AI CRM included
Six months free. Cancel any time, no questions asked.
Two full terms on us — real admissions, real fee collection, real report cards. Not a demo account, not a cut-down trial: the whole system, running your actual school. If it is not for you, one email ends it. No notice period. No retention call. No reason required.
Claim six months free- Six months free — every module, not a limited edition
- Hyvo CRM included from day one, also free
- Cancel with no questions asked — one email and it is done
- Your data imported before you commit, and yours to take with you
Hyvo CRM comes free with Hyvo Campus.
Admissions is a sales funnel whether a school calls it that or not. Enquiries arrive, and the ones nobody follows up on quietly leave for the school down the road. Campus captures every enquiry; Hyvo CRM — our AI CRM, included at no extra cost — is what works them.
- Every enquiry from the public application form lands in the CRM automatically
- Follow-ups drafted in your school's own voice, ready to send rather than written from scratch
- Quiet enquiries surfaced with the reason — how long it has been, and what changed — not just a score
- Promises made on the phone turned into tracked tasks, so "I'll call you Monday" actually happens
- Calls, email and messages against one family, not four disconnected threads
One system, three ways in
For the school office
Every record in one place: students, staff, fees, exams, timetable, transport, hostel, inventory and the front gate. Role-based access means the accountant sees fees, the librarian sees the library, and only the principal sees everything.
For teachers
Mark attendance, enter marks, set homework and review submissions, check the timetable and apply for leave — from any device, without a trip to the office.
For parents
Attendance, timetable, results, circulars and fees, with online payment. No app to install.
Why it needs to exist
This is the status quo Hyvo Campus replaces.
Attendance and marks live in someone's register
Paper trails until report-card season, when it's ninety kids and one exhausted spreadsheet.
Fee collection means chasing parents
Dues tracked in a notebook, receipts written by hand, reminders sent one at a time.
Parents find out last
Results, announcements, and fee notices travel by WhatsApp forward, if they travel at all.
What it does
Every module below is included in every plan.
Admissions and students
From the first enquiry to the transfer certificate.
Admissions
Turn enquiries into enrolments without losing anyone.
- Public application form on your website — parents apply from their phone
- Enquiry pipeline with a drag-through status board
- Application review with approve and decline, each emailing the family
- Automatic acknowledgement email with a reference number
- Straight into student records once accepted
AI admissions follow-up
The enquiries you would otherwise lose track of.
- Runs on Hyvo CRM, included with Campus at no extra cost
- Enquiries flow from the application form into the CRM without re-typing
- Follow-up emails drafted in your school's voice, held for review before they send
- An enquiry going quiet is raised with the reason, not left to be noticed
- Spoken commitments from a phone call become tracked tasks
- One thread per family across calls, email and messages
Student records
One profile that holds everything about a child.
- Demographics, category, religion, mother tongue, national ID
- Photograph, uploaded and cropped in the browser
- Guardians shared between siblings, so families stay linked
- Medical notes, allergies and emergency contacts
- Previous school and transfer certificate on entry
- Documents held on file
Student lifecycle
Year-end without a spreadsheet.
- Per-year enrolment history, so last year's class is never overwritten
- Bulk promotion, a whole class at a time, with students held back chosen individually
- Transfer certificates with sequential numbering for board inspection
- Outstanding fees flagged before a student is released
Teaching and academics
What the staff room touches every day.
Attendance
Marked in seconds, visible to parents the same day.
- Daily class attendance from the teacher's dashboard
- Absentee alerts to parents
- Separate staff attendance register feeding payroll
Timetable
The whole school's week on one screen.
- Class and teacher timetables
- Teacher double-booking prevented
- Visible to teachers and parents in their own portals
Examinations and results
From datesheet to report card.
- Exam scheduling with automatic clash detection — no class sits two papers at once
- Subject-wise marks entry
- Configurable grading scales per board (CBSE, ICSE, state), validated so no mark can fall through a gap
- Report cards with publish and withdraw control — parents see results only when you release them
- Result analytics: subject averages, pass rates, class ranking, and an at-risk list of students who need attention
Homework
Set, submitted, marked.
- Teachers set homework per class and subject
- Parents submit on the student's behalf
- Late submissions flagged automatically
- Marks and written feedback returned
Money
The part that has to be right.
Fees and finance
The part that has to be right.
- Fee structures by class and term, plus named fee heads
- Counter collection in every mode — cash, cheque, DD, UPI, card, bank transfer
- Online payment for parents through Razorpay
- Printed receipts with sequential numbering and the amount in words
- Cheque tracking: pending until it clears, and handled properly if it bounces
- Refunds, with the balance corrected in the same step
- Concessions and scholarships, with the approver and reason recorded
- Defaulter report with contact details and one-click reminder emails
- Every rupee traceable to who took it and when
Payroll
Salaries, with the arithmetic done for you.
- Payslips with custom earnings and deduction lines
- Gross, deductions and net calculated by the system
- Loss-of-pay days
- Draft, finalised and paid, in that order
Running the place
Buses, beds, books, stock and the front gate.
Transport
Buses, drivers and who is on which route.
- Fleet register with driver and attendant details
- Insurance, fitness and pollution certificate expiries, flagged 30 days ahead
- Routes with stops, pickup times and per-stop fares
- Student route assignment, with the fare taken from the stop
Hostel
Rooms, beds and residents.
- Blocks, rooms and live occupancy
- Bed allocation that cannot overfill a room
- Monthly hostel fees
Library
A catalogue that cannot go wrong.
- Book catalogue with copies tracked
- Issue and return, with per-borrower limits
- Overdue fines
- Two librarians cannot issue the same last copy
Inventory
Stock that matches the shelf.
- Items by category with reorder alerts
- Every movement recorded — purchase, issue, return, damage, adjustment
- Stock cannot go negative
Front gate
Know who is on site.
- Visitor check-in with a daily gate pass number
- ID proof recorded
- Live list of everyone currently on the premises
- Check-out, timed
Health records
The school nurse's register.
- Routine checkups with height, weight and vitals
- Infirmary visits and treatment given
- Vaccination records with next-due dates
- Whether the parent was informed
People and parents
Staff records, conduct, and reaching the right families.
Staff
The staff room, on record.
- Staff directory with designation and department
- Leave types with annual quotas
- Apply, approve or reject, with the applicant emailed
- Staff attendance register
Conduct
A pastoral record, not a punishment book.
- Merits and demerits with points that total up meaningfully
- Category, description and action taken
- Optional email to the parent
Communication
Reach the right people, not everyone.
- Circulars targeted by audience and by class
- Scheduled publishing — nothing appears early
- Optional email blast alongside the portal notice
- Parent–teacher messaging, private to that child
- Email, SMS and WhatsApp delivery, with a log of what actually went out
Documents
Print what parents ask for.
- Bonafide, character and transfer certificates on your letterhead
- Vertical photo ID cards, front and back, at standard card size
- Fee receipts, reprintable months later
Control and presence
Who sees what, and what the public sees.
Access control
Everyone sees exactly what they should.
- Eight ready-made roles: Super Admin, Principal, Accountant, Librarian, Receptionist, Transport Manager, Hostel Warden, Nurse
- Custom roles from a catalogue of 50 permissions
- Read and write separated, so staff can be given visibility without control
- Full audit trail: who did what, when, and from where
Website management
Update your own site.
- Announcements, news and events
- Homepage slider and statistics
- Facilities, calendar, uniform and transport pages
- No developer needed for routine changes
Built to be trusted with a child's data.
Separate logins for staff, teachers and parents, each restricted to their own records. Passwords are hashed, sessions expire, and every sensitive action is written to an audit log. Login attempts are rate limited. Fee collection, room allocation and stock movements are handled so two people working at once can never corrupt a record.
Pricing
One price for the whole system — every module, every portal, and Hyvo CRM. Nothing is held back for a higher tier.
Monthly
Maximum flexibility. Leave whenever you like.
- Every module and all three portals
- Hyvo CRM included
- Cancel any month, no notice period
Yearly
One invoice, one approval, one line in the budget.
- Every module and all three portals
- Hyvo CRM included
- Fits a school's annual finance calendar
- Onboarding and data import included
Lifetime
Pay once. No renewal, ever.
- Every module and all three portals
- Hyvo CRM included
- No annual renewal to budget for
- Onboarding and data import included
Every plan starts with six months free. Cancel any time, no questions asked.
Priced per school by size, so the quote reflects your roll rather than a bracket you happen to fall into. The six-month trial comes first either way.
How it works
Set up your school's structure
Classes, sections, subjects, terms and fee heads, configured once at onboarding. Existing student, class and fee data imports at the same time.
The office and the staff room work from one system
Admissions, attendance, marks, timetables, fees and payroll replace the separate registers and spreadsheets. Role-based access decides who sees what.
Parents get their own view
Attendance, timetable, results, circulars and dues, with online payment through your school's Razorpay account. Nothing to install.
Everything is traceable
Receipts are numbered in sequence, certificates carry inspection-ready numbering, and the audit log records who did what, when, and from where.
Built for
Small-to-mid private schools
Replacing paper registers and a patchwork of spreadsheets with one system.
Schools with buses and a hostel
Routes, per-stop fares, certificate expiries, room occupancy and hostel fees handled in the same place as everything else.
School front offices
Admissions enquiries, fee collection, defaulter follow-up and visitor records without a separate tool for each.
Teaching staff
Attendance and marks entry that takes minutes between periods, not evenings at home.
Paper registers vs. Campus
What running a school looks like today, and what changes your first week on Campus.
Before (paper + spreadsheets)
- Attendance in a paper register, tallied at month-end
- Fees tracked in a notebook, chased one parent at a time
- Results typed into a spreadsheet, printed, handed out
- Announcements by WhatsApp forward, if they travel at all
- Admissions enquiries in an inbox, followed up when someone remembers
- Buses, hostel, library and stock each in their own ledger
After (Hyvo Campus)
- Marked in seconds, visible to parents the same day
- Online + counter payments, auto-reminders, numbered receipts
- Report cards published to parents, analytics on every class
- Targeted circulars by class, with email/SMS/WhatsApp delivery
- Enquiries land in the CRM and get AI-drafted follow-ups automatically
- Transport, hostel, library and inventory — one system, one login
Trusted by teams we've built for
“They performed a free technical audit, which identified a number of opportunities for us to improve our platform before we launched, then they took our prototype and made it into a production-ready application, refining our architecture, our deployment processes and getting our platform ready for real-world use, giving us the confidence to proceed with launch with a scalable and reliable product.”
“Hyvo played a key role in taking our product from development to launch. They performed a full technical audit for us for free, advised us on how to improve our cloud setup, and gave us some hands-on tips on scalability and deployment. They also helped us throughout the Play Store publishing process, and our application was published without any hassle. They were very knowledgeable and helpful, and made the whole process a lot easier.”
“We approached Hyvo to optimize our AI infrastructure without sacrificing quality. Their team helped us integrate an AI model that delivers exceptional intelligence while keeping inference costs remarkably low. Beyond the implementation, they challenged our assumptions, suggested better architectural decisions, and ensured the solution was production-ready. The result is a faster, smarter platform with significantly improved cost efficiency.”
Claim your six months free
Tell us which school and we'll import your data and set up the whole system.
Questions
Do you migrate our existing student records?
Yes — student, class, and fee data import as part of onboarding.
Can parents pay fees online?
Yes, through Razorpay. It runs on your school's own Razorpay account, so collections settle directly to you. At the counter you can also take cash, cheque, DD, UPI, card and bank transfer, each with a numbered printed receipt.
How are parents notified of attendance, results, and announcements?
Through the parent portal, with email, SMS and WhatsApp alerts on top. Each of those runs on your school's own provider account, and the system logs what actually went out.
Does every staff member see everything?
No. There are eight ready-made roles — Super Admin, Principal, Accountant, Librarian, Receptionist, Transport Manager, Hostel Warden and Nurse — and you can build your own from a catalogue of 50 permissions. Read and write are separate, so staff can be given visibility without control, and every sensitive action is written to an audit log.
What does "Hyvo CRM included" actually mean?
Hyvo CRM is our AI CRM, and it comes with Hyvo Campus at no extra cost — not a trial, not a cut-down edition. Campus runs the school; the CRM works the admissions funnel, drafting follow-ups in your voice, flagging enquiries that have gone quiet and turning phone commitments into tasks. Enquiries move between them without anyone re-typing anything.
Is there a mobile app?
No. The parent and teacher portals work in a phone browser with nothing to install, which is deliberate — it means no app store update to chase every time something changes.
Can it run more than one school or branch?
Not today. Each installation runs one school. If you are looking at a group of schools, tell us on a call and we will be straight with you about what that would take.
Ready to see what it looks like? in action.
A 20-minute walkthrough with the team that builds it — no sales script, no obligation. Or just claim the six months and start.
Claim six months free